In accounting, there are several types of tax forms having their purposes according to the IRS. The 1099 tax form is used to report non-employment income whereas form 1096 is required to be submitted as an accompanying file. Every organization managing payroll needs these tax forms submitted to reports the details of the transactions to the IRS. The below article discussed the simple procedure of print 1099 and 1096 forms in Sage 100.
What is an IRS Form 1099?
Reporting employment and non-employment income to the IRS plays an essential task in any organization. When there is a need to file non-employment income the businesses have to issue Form no 1099. It includes income earned as an individual contractor, dividends paid from stock, etc.
What is an IRS Form 1096?
This form is known as Annual Summary & Transmittal of U.S. information returns. It is often used to give the IRS information regarding different returns you need to submit in form of paper documents. The form 1096 is generally used as an accompanying form with various other forms like 1098, 3921, 1099, and more.
Read Also: Sage Error Server Busy
How to print 1099 and 1096 forms in Sage 100?
Follow the below-outlined steps to eFile 1096 and 1099 forms:
- First of all open the Accounts Payable
- Click on the Reports tab
- Hit Form 1099 Tax reporting button
- It will display a window labeled Form 1099 eFiling and Reporting
- Search for a field named Form to use
- Click on the New button
- Locate the box which says Form Type
- Choose one of the below form types:
- Dividend
- Miscellaneous
- Interest
- Click on the Vendor Type
- Choose 1099 Calendar Year
- Write the vendor’s Minimum YTD Payment with year-to-date payments greater than or equal to the entered amount
- Check the information about the company is right including company name, city, ZIP code, Telephone, Federal ID NO, Address, and Fax fields
- Hit Accept button
- If there appears a window to install an optional or mandatory update then hit the Yes button and then follow the instructions on the screen.
- You must install the critical updates to proceed with processing or use the automatic updates option to maintain the active forms and applications
- It will display the 1099 Wizard
- Hit Next button
- It will display a checklist window
- You need to choose the button named Print Checklist
- Hit Finish
- Open the W2 Preparer window
- Now follow the instructions to complete the form
- After you completed checking contents in the 1099 recipient grid and all the errors you are prepared to start processing the 1099s
- Locate the printing and processing window to check how you need to process the 1099 forms
- It contains two buttons on the screen that says pricing and processing
- Complete eFile Service and other choices
- Verify Print my Recipient 1099 Copies
- Choose desired forms including print State 1099s, Federal 1099s, and Reconciliation forms
- The Efile boxes will display the following outcomes:
- If the checkbox contains mark then the record copies of both 1099 and 1096 copy A will print and also eFile
- If checkboxes eFile remains unselected then 1096 and 1099 copy A will print the official copy.
- The Forms Viewer will showcase the forms according to the selected options in the dialog named print options
- The initial step is the Forms Viewer
- After this hit Next step
- It will display the Federal form 1096
Here the article came to an end! Hopefully, the information is beneficial for you to print the 1099/1096 forms in Sage 100. If you need to explore more information like identifying vendor types in 1099, Change 1099 Vendor settings give a ring to the professional team.
FAQ’s
What to do if A 1099 History file was found dialog window appears?
If the chosen form type is already processing for the selected calendar year and you still get the message “A 1099 history file was found” error then here are the steps:
- To modify the already processed forms you need to click on the open the History file tab
- Hit the OK button and repeat the procedure as mentioned in the above article
- Click on disregard the history file if you need to reprocess and override the forms
- Choose OK button
- Hit Next tab
What color appearance I should take care of while printing the 1099 form?
Make sure you are printing 1099 form with red ink
How to tackle the dialog box saying ”Work in progress Draft file has been detected”?
It usually happened when the selected form type is saved with inaccurate information. So it is recommended to complete the saved form
- For this, choose option named continue working with the draft file
- Hit Next button
- Fill a new form and then choose to start working on a new file tab
- Choose Next button
Why do I need to print the checklist option while printing form 1099?
It will print steps you can use for checking the information in the form
